What a manual process costs you a year
How much is this repetitive task costing us?
A task that takes ten minutes feels free. Done four times a day by three people it is most of a salary, and nobody notices because it never appears as a line on any invoice.
Put one task in and see the annual figure.
How this is calculated:
Occurrences per week are multiplied by minutes each and by the number of people doing it, giving hours per week, then multiplied by 52.
That is multiplied by the loaded hourly rate you enter to give the annual cost.
The recoverable share is your own estimate of how much of the task could reasonably be removed. It starts at zero deliberately — the honest number for most processes is well under a hundred percent, because a person still has to handle the exceptions.
Questions people ask about this tool:
Which tasks are worth measuring?
The ones people describe with a sigh. Re-keying, chasing, checking, reformatting, and anything that has to happen before the real work can start.
Why loaded rate rather than salary?
Because the cost of an hour is not the wage. Employer contributions, equipment, software seats and management time are all real and all attached to that hour.
Does removing the task save the money?
Only if the time goes somewhere valuable. The saving is real when it removes a bottleneck or prevents a hire, and notional when it just makes an afternoon quieter.